The Recruitment Team Structure: All The Roles You’ll Need

Recruitment Team Structure

Building a team for your business is not always easy, and the changing landscape of work means this can be even more difficult. However, if you’ve got a recruitment agency it really pays to put some extra thought into how you structure your team. In this blog post I’ll explore why and how you might do that.

What is the recruitment team structure?

The recruitment team structure is the system that a company uses to identify, hire, and onboard new employees. They are responsible for finding and vetting candidates, conducting interviews, and making offers. There are a variety of roles on a recruitment team, each with its own set of responsibilities.

The Recruitment Team Leader is responsible for overseeing the entire recruitment process and they work with hiring managers to identify staffing needs and develop job descriptions. They also create recruiting strategies, source candidates, and manage the budget.

The Recruitment Specialist is responsible for sourcing and screening candidates. They use a variety of methods to find potential candidates like job boards, social media, and employee referrals, also conduct initial interviews and reference checks.

The Recruitment Coordinator manages the administrative side of the recruitment process, schedule interviews, coordinate travel arrangements and track applicant progress through the hiring funnel.

The Onboarding Specialist conduct orientation sessions, facilitate mentorship programs, and provide resources for employees as they settle into their new positions.

What is a headhunter?

A headhunter is a professional who helps companies find and hire the best talent for their open positions. Headhunters work with companies of all sizes in a variety of industries to identify, assess, and recruit top candidates for their clients.

The role of a headhunter is to serve as a middleman between companies and job seekers. Headhunters use their networks and resources to identify potential candidates for their clients, and then work with both parties to facilitate the hiring process. They typically have extensive experience in recruiting, HR, and/or talent management and use this knowledge to help companies build strong teams and fill critical roles with the best possible candidates..

Managers and line managers responsibilities, relationship with HR

When it comes to staffing a recruitment team, there are a few key roles that need to be filled in order to ensure smooth operation and efficient workflow, for example:

  •  Recruitment Manager: The recruitment manager is responsible for overseeing the entire recruitment team process, from start to finish. They work closely with HR to ensure that all hiring goals are being met, and they also maintain regular communication with line managers to ensure that they’re kept up-to-date on the latest developments.
  • Recruitment Officer: The recruitment officer is responsible for conducting initial screening interviews and candidate assessments, playing a key role in maintaining communication between candidates and the recruitment team, often have a good understanding of the company’s culture and values.
  • Researcher: The researcher is responsible for sourcing potential candidates and conducting background checks, using various online tools and databases to find suitable candidates, also liaise with external agencies when necessary.
  • Line Manager: Line managers play a vital role in the recruitment process, as they’re responsible for providing input on the specific skills and experience that their team requires

Organizational chart of a recruiting department

A recruiting department is typically composed of a small team of individuals who work together to identify and attract top talent for an organization. The structure of a recruiting team can vary depending on the size and needs of the organization, but there are some common roles that are typically found on most recruiting teams with Recruitment Team Leader, who is responsible recruiting process and ensuring that the team is meeting its goals, also developing recruiting strategies and managing the budget for the department; Recruitment Manager who is responsible for leading the day-to-day operations of the recruiting team, and develop and implement recruiting strategies too; Recruitment Coordinator who provides administrative support being responsible for maintaining candidate files, scheduling interviews, and coordinating travel arrangements for candidates. And Talent Acquisition Specialist who is responsible for identifying potential candidates for open positions.

How to build an inbound talent acquisition team?

If you’re looking to build an inbound talent acquisition (TA) team, there are a few key roles you’ll need to fill. Here’s a breakdown of the most important positions on an inbound TA team, along with some tips on how to staff each role:

1. Inbound Recruiter: The inbound recruiter is responsible for attracting top talent to your company. They do this by creating and executing targeted recruiting campaigns, writing compelling job descriptions, and building relationships with potential candidates.

2. Talent Sourcer: The talent sourcer is responsible for proactively finding and reaching out to potential candidates. They use a variety of tools and techniques to find candidates, including social media, Boolean searches, and networking.

3. Recruitment Coordinator: The recruitment coordinator supports the inbound recruiter and talent sourcer by scheduling interviews, maintaining candidate records, and facilitating communication between candidates and hiring managers.

4. Hiring Manager: The hiring manager is responsible for making the final decision on which candidate to hire. They work closely with the inbound recruiter and talent sourcer throughout the recruiting process to ensure they’re finding the best possible candidates for the role.


With a well-defined recruitment team structure in place, you’ll be able to identify the roles and responsibilities needed to support your company’s hiring goals. By understanding the different types of recruitment team members and their functions, you can build a strong foundation for success.



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